ALERTS
The Montgomery Blair High School Parent Student Teacher Association (Blair HS PTSA) are looking for 2021-2022 Blair HS PTSA Board Officer and MCCPTA Delegates Nominees. Elections for these positions will be held during our May 18, 2021 General Body/Membership Meeting. Read the ‘BOARD OFFICER and MCCPTA DELEGATE POSITIONS‘ section BELOW for details. FYI: Read the April 26, 2021 Announcement about the Blair HS PTSA’s 2021-2022 Board Officer Nominees.
? The Montgomery Blair High School Parent Student Teacher Association are looking for 2021-2022 VOLUNTEERS!
BELOW is general information about the volunteer recruitment process for the Blair HS PTSA *AND* a list of our OPEN 2021-2022 VOLUNTEER POSITIONS, ranging from President to Website Manager.
We welcome all those who are interested and ready to support the Blair High School Community. Please read our overview about volunteering for the Blair HS PTSA.
CONTACT US TO VOLUNTEER! If you are interested in a volunteer position and/or have questions, please Contact Us (select ‘I Want to Volunteer’ from the topic menu; complete/submit the message form). Please make sure to include the position(s) that you are interested in filling. We will respond ASAP!
➡️ BOARD OFFICER and MCCPTA DELEGATE POSITIONS (Elected Board Member Positions)
Blair HS PTSA Board Officer and MCCPTA Delegate nominees must be a member of the Blair HS PTSA. The Blair HS PTSA Board Officer and MCCPTA Delegate positions are one-year, elected terms. Notes: 1) Board Officers and Delegates are elected by the Blair HS PTSA Membership during the PTSA’s May General Body/Membership Meeting. 2) PTSA bylaws do not allow Officers nor Delegates to exceed more than two consecutive terms in the same elected position.
Board Officer Positions:
- President
- 1st Vice President – Advocacy
- 2nd Vice President – Academic Affairs
- 3rd Vice President – Administration
- Treasurer
- Secretary
Delegate Positions:
- MCCPTA Delegate A
- MCCPTA Delegate B.
Please read the PTSA’s bylaws (Article VI/Page 7; Article VII/Page 8 and Article VII/Page 9) for more information about board officer positions/duties and the election process.
How Volunteers Can Submit Their Name for Nomination for a board officer or delegate position:
- Contact the Blair HS PTSA (see above ‘CONTACT US TO VOLUNTEER’ box for instructions) before May 18, 2021.
- Attend the virtual April 20, 2021 Blair HS PTSA General Body/Membership Meeting and submit your name for nomination (and selected position) to the Membership/Meeting Floor.
- Attend the May 18, 2021 General Body/Membership Meeting (‘Board Officer and Delegate Elections’ Day) and submit your name/nomination (and selected position) to the Membership/Meeting Floor.
➡️ STANDING COMMITTEE POSITIONS (Board Member Positions)
There are several board member positions available across a variety of PTSA interests/needs. Unlike the Blair HS PTSA’s Board Officer and Delegate positions, Blair HS PTSA Standing Committee Board Members 1) do not have to go through the nomination and election process and 2) are not term-limited. However, interested Board members are required to be a member of the Blair HS PTSA. Please read the PTSA’s bylaws (Article VIII/Page 9 and Article X/Pages 9-10) for details regarding the duties/responsibilities of the PTSA’s Board Members. The PTSA will recruit for these positions until they are filled.
➡️ AD-HOC COMMITTEE POSITIONS (Leadership Positions)
The Ad-Hoc Committee Chair positions that are available reflect a variety of the PTSA’s interests/needs. These are non-elected, non-voting Blair HS PTSA positions that do not require interested volunteers to go through the PTSA’s nomination/election process. Furthermore, the positions are not term-limited. However, Ad-hoc Committee Chair volunteers are required to be members of the Blair HS PTSA. These committees and positions serve at the discretion of the Blair HS PTSA’s Executive Committee (PTSA Board Officers). The PTSA will recruit for these positions until they are filled.
⬇️ BLAIR HIGH SCHOOL PTSA VOLUNTEER OPPORTUNITIES ⬇️
| PTSA POSITION | DESCRIPTION | SECTION |
| **Board Officers/Board Members** | ||
| President | Officiates as the Chief Executive Officer of the PTSA. Chairs Board and general meetings and oversees the PTSA’s fiscal compliance and adherence to its bylaws. Serves as a liaison with school administrators and community partners. Checks in regularly with officers and committees to ensure the overall plans and management of the PTSA. Familiarizes him/herself with all PTA programs and resources; identify challenges and invites solutions. Represents PTSA to the community. Recruits volunteers from the Blair HS community. Volunteers at events, when available. | Board of Directors |
| Vice President, 1st (Advocacy) | Presides in the absence of the President; serves as an aide to the President in coordinating advocacy efforts of the PTSA, and performs such other duties as he/she may be assigned by the President. In the President’s absence, the Vice President - Advocacy represents the PTSA and in the event of vacancy in the office of the President, the Vice President - Advocacy assumes the role of the President. | Board of Directors |
| Vice President, 2nd (Academic Affairs) | Presides in the absence of the President and the Vice President - Advocacy and serves as an aide to the President by coordinating the programs and initiatives that support the academic success for all students at Blair High School. He/she will coordinate the work, along with the Chairs of PTSA Committees that focus on student academics and support. The Vice President - Academic Affairs performs other duties as he/she may be assigned by the President. | Board of Directors |
| Vice President, 3rd (Administration) | Serves as an aide to the President by coordinating with the Treasurer and Membership Chair on administrative and financial requirements of the PTSA. He/she coordinates the work, along with the Chairs of the Membership Committee and all fundraising committees. The Vice President - Administration performs such other duties as he/she may be assigned by the President. Presides in the absence of the President, the Vice President - Advocacy and the Vice President - Academic Affairs. | Board of Directors |
| Treasurer | Manages the budget of the PTSA by keeping accurate records and submitting written financial statements for PTSA meetings. Prepares and monitors the annual budget. Ensures an audit, financial review, or compilation is done in accordance with the bylaws. Prepare state-level and annual filings and reports as part of the PTSA’s financial records. Oversee proper handling of money, such as ensuring money is collected, counted, recorded, and deposited promptly and appropriately. Ensure financial checks and balances are in place at all times. | Board of Directors |
| Secretary | Keep accurate record of meetings, which become part of the permanent history of the PTSA. Work with the President to create a meeting agenda. Send out meeting announcements, agendas, and supporting documents. Take attendance and checking for quorum (minimum number of members who must be present to conduct business at a meeting) during voting. Present draft minutes of the previous meeting, making any corrections and ensuring approved minutes are included in the PTSA’s permanent record. Take minutes, including counting and recording any votes. | Board of Directors |
| **MCCPTA Delegates/Board Members** | ||
| MCCPTA Delegate (A) | Attend and represent the PTSA at the monthly MCCPTA (Montgomery County Council of PTAs) meetings. Serve as a link between the MCCPTA and the PTSA by participating in MCCPTA Delegates Assemblies, working with Cluster Coordinators and Area Vice Presidents, and share information between the two organizations. | Board of Directors |
| MCCPTA Delegate (B) | Attend and represent the PTSA at the monthly MCCPTA (Montgomery County Council of PTAs) meetings. Serve as a link between the MCCPTA and the PTSA by participating in MCCPTA Delegates Assemblies, working with Cluster Coordinators and Area Vice Presidents, and share information between the two organizations. | Board of Directors |
| **Standing Committees/Board Members** | ||
| After Prom Committee Chair | Coordinates the AfterProm Program (an event held *after* the Prom), which provides a safe, alcohol/drug-free environment for Blair HS students to enjoy their late-night-to-early-morning outing. Duties involve the following: recruiting 'AfterProm' volunteers, decorations, contracting w/vendors for activities, set-up, clean-up, etc. | Board of Directors |
| Counseling Advisory Committee Chair | Coordinates with the Blair High School Counseling Department as the counselors plan programs and events throughout the school year. | Board of Directors |
| Membership Committee Chair | Recruit Blair High School parents and community members to become engaged members of the Blair PTSA. As part of the Blair PTSA’s efforts to recruit new members, it holds membership drives and membership engagement events to increase the visibility of the PTSA while also promoting its work to the Blair Community. | Board of Directors |
| MiniGrants Committee Chair | Manages the MiniGrants program which funds innovative, informative and inspirational projects for Blair High School students that go above and beyond traditional opportunities. | Board of Directors |
| Parliamentarian | Maintains copies of current governing documents - bylaws, standing rules, policies and parliamentary authority. Provides guidance to members and board members on issues outlined in governing documents.Ensures that the PTSA meets all requirements of its affiliations with the local, state and national PTA organizations. Advises the president on points of parliamentary procedure. Maintains a position of impartiality and does not make motions, enter debate or vote. | Board of Directors |
| Student Government Association Representative | Attends Blair PTSA meetings as a student representative of the Blair High School Student Government Association. Provides information and input to the Blair PTSA in regards to the Blair High School student population. Note: This is a 'Blair HS Student' position. | Board of Directors |
| **Ad-Hoc Committees/Non-Board Members ** | ||
| African American Student Achievement Chair | Assist Blair High School with its programs and activities that are geared towards helping its African American students achieve academic success during and beyond their tenure at Blair High School. | Ad-Hoc Committee |
| Blair Grant Writer | Research, write and submit applications for grants from local and state foundations, organizations, businesses and government agencies for funds to help support the work of the PTSA. | Ad-Hoc Committee |
| Database Manager | Maintains database of the Blair HS PTSA members and related integrations with the PTSA's website. | Ad-Hoc Committee |
| Fundraising Chair | Manage several fundraising programs (Citrus Sale, Direct Appeal, Snider’s Receipts, etc.) which support Blair PTSA and Blair High School activities and events such as MiniGrants, After Prom and Staff Appreciation. | Ad-Hoc Committee |
| Fundraising: Direct Appeal Chair | Coordinate the PTSA's annual fundraising appeal in which a direct appeal/request is usually made to the Blair Community (parents, teachers, community supporters, businesses, etc.) to make a financial donation towards the Blair PTSA and/or Blair High School for the school year. | Ad-Hoc Committee |
| Fundraising: Painless Fundraising Chair | Administer the Painless Fundraising Program in which fundraising is done via marketing to and recruiting the Blair High School Community to enroll their store credit card(s) with a business’ education program designed to support public schools. | Ad-Hoc Committee |
| Fundraising: Snider's Chair | Manage the Snider’s Receipts Fundraising program, in which the Blair PTSA collects Snider Grocery Store receipts from the Blair Community (parents, teachers, neighbors, etc.) so that Snider’s will donate 1% of the total sales (amount from the received receipts) to Blair High School. | Ad-Hoc Committee |
| International Night Chair | Assist Blair High School with its ‘International Night’ Event, which invites Blair families to share elements of their culture, ethnicity or state/regional/district origins with other members of the school community. It is a Potluck-style (food) event which involves storytelling, dance, arts and crafts to celebrate the various heritages that make up our community. | Ad-Hoc Committee |
| Nominating Committee Members | Recruits and nominates eligible persons as nominees for the elected Blair HS PTSA Board Officer and MCCPTA Delegate positions. Reports its list of nominees to the Blair HS PTSA Executive Committee (board officers) and the PTSA's Membership in April and manages the elections in May. Note: Committee consists of an odd number (at least three persons) of members. Committee Chair is selected amongst the Committee members. | Ad-Hoc Committee |
| Special Needs Chair | Work with Blair High School’s Special Education Department to help its families with children/students who have special needs via community meetings, programs and events. Besides providing Blair Special Needs families the opportunity to meet with other parents in similar circumstances, we strive to address their questions and concerns so that they can engage more readily with the Blair school community. | Ad-Hoc Committee |
| Volunteer Coordinator Chair | Assist the PTSA as a whole, and Committee Chairs specifically, with recruiting volunteers (e.g. parents, staff, students, community supporters) throughout the year to support the various PTSA events. He/she also keeps parents and families informed about PTSA and Blair High School volunteer opportunities and responsibilities. | Ad-Hoc Committee |
| Website Manager | Manage and post content on the Blair HS PTSA's website, including information critical to the PTSA's operations (e.g., MiniGrants, Citrus Sale, general membership meetings, etc.). | Ad-Hoc Committee |